Now in early access

Vendor chaos,
finally organized.

Clarvoy sits between your inbox and the vendors competing for your attention — so you see what matters, when it matters, and nothing else.

Free for facilities teams  ·  No IT required
2,400+
Vendor emails filtered weekly
94%
Reduction in follow-up calls
18+
Trade categories organized
3min
Setup time to go live

Built for both sides of the conversation.

Facilities teams get control. Vendors get a fair shot.

Facilities Directors & VPs

Your inbox, finally under control.

Forward your vendor emails to Clarvoy and we handle the rest — categorized by trade, auto-responded, and organized into a clean review queue.

  • AI triage by trade category Free
  • Auto-responses with your review timeline Free
  • Clean vendor dashboard by category Free
  • Meeting window controls — open or close by trade
  • Multi-site management for regional teams
Vendors & Sales Teams

Stop guessing. Start being seen.

Know exactly when a facilities director is accepting new vendors in your trade — and be first in line when they open the door.

  • Verified vendor profile in the directory
  • Visibility into review windows by trade & region
  • Waitlist alerts when directors open your category
  • Read receipts — know when your profile was viewed
  • Analytics on reach across your target markets
Queue
All Vendors 47
New This Week 12
Awaiting Review 23
Scheduled 8
Archived 4
Building Systems
HVAC 11
Electrical 8
Plumbing 7
Elevator 3
Generator / Power 2
Building Automation 2
Water Treatment 1
Exterior & Grounds
Roofing 6
Landscaping / Snow 4
Parking & Pavement 2
Window / Facade 1
Interior & Specialty
Flooring 3
Painting 2
Signage 2
Furniture & FFE 2
Moving & Relocation 1
AV / Technology 1
Operations & Safety
Fire & Life Safety 3
Security Systems 2
Access Control 2
Pest Control 2
Waste / Recycling 1
Services & Projects
Janitorial 5
Construction / Reno 3
Rollouts / Remodels 2
Multi-Trade / GC 2
Settings
Manage Windows
Closed Trades

Vendor Queue

47 vendors across 8 trade categories · 12 new this week

New This Week
12
↑ 4 vs last week
Auto-Responded
47
100% response rate
Follow-up Calls
2
↓ 94% reduction
Meetings Set
3
Next: July 1st
Upcoming Review Windows
HVAC
July 1, 2025
2 of 3 slots filled
Electrical
July 8, 2025
1 of 2 slots filled
Janitorial
Closed
Vendor locked in through Dec
All Vendors
All
New
Review
Scheduled
Vendor
Trade
Received
Status
Actions
Marcus Webb
Arctic Air HVAC Solutions
HVAC
Today
New
Sandra Cho
Brightline Electrical Group
Electrical
Jun 14
New
Tom Reardon
FlowRight Plumbing Co.
Plumbing
Jun 12
In Review
Priya Nair
Summit Roofing & Restoration
Roofing
Jun 10
Scheduled
Derek Moss
GreenSweep Janitorial
Janitorial
Jun 9
Closed Category
Angela Torres
Verdant Grounds Landscaping
Landscaping
Jun 7
In Review
What vendors receive automatically
✓
Contact
2
Trade
3
Coverage
4
Submitted

Select your primary trade.

This determines which review queue and meeting window you'll be placed in.

Building Systems
HVAC
Electrical
Plumbing
Elevator
Generator / Power
Building Automation
Water Treatment
Exterior & Grounds
Roofing
Landscaping / Snow Removal
Parking & Pavement
Window / Facade
Interior & Specialty
Flooring
Painting
Signage
Furniture & FFE
Moving & Relocation
AV / Technology
Operations & Safety
Fire & Life Safety
Security Systems
Access Control
Pest Control
Waste / Recycling
Services & Projects
Janitorial
Construction / Renovation
Rollouts / Remodels
Multi-Trade / GC

Tell them what makes you different.

Be specific — facilities directors can tell the difference.

✓

You're in the queue.

Your profile has been submitted to Northgate Property Management. Their HVAC review window opens July 1st — you'll be notified either way.

Next review: July 1, 2025

Want early access when more facilities teams join?

1
Welcome
2
Company
3
Trades
4
Cadence
5
Alerts
6
Go Live
✦

Welcome to Clarvoy.

Let's get your vendor intake set up in about 5 minutes. You'll walk away with a clean dashboard, smart review windows, and an intake email ready to share.

1
Tell us about your company
2
Select your trade categories
3
Review suggested review cadences
4
Set up your alert preferences
5
Go live — your intake email is ready
Tell us about your company.
This sets up your account and your branded vendor intake page.
getclarvoy.com/intake/
Which trades apply to you?
Select all that apply. We'll suggest review cadences for each one.
Building Systems
HVAC
Electrical
Plumbing
Elevator
Generator / Power Backup
Building Automation / BMS
Water Treatment
Exterior & Grounds
Roofing
Landscaping / Snow Removal
Parking & Pavement
Window Washing / Facade
Interior & Specialty
Flooring
Painting
Signage
Furniture & FFE
Moving & Relocation
AV / Technology
Operations & Safety
Fire & Life Safety
Security Systems
Access Control
Pest Control
Waste / Recycling
Services & Projects
Janitorial
Construction / Renovation
Rollouts / Remodels
Multi-Trade / General Contractor
Review your suggested cadences.
Based on your region and industry best practices. Adjust and approve each one.
These cadences are suggested based on your region and industry best practices. Adjust any that don't fit your portfolio, then approve each one.
Building Systems
HVAC
⚡ Annual review — Spring before cooling season begins
Electrical
⚡ Semi-annual review recommended
Plumbing
⚡ Semi-annual review recommended
Elevator
⚡ Annual — tied to certification and inspection cycle
Generator / Power Backup
⚡ Annual review — test cycles typically drive timing
Building Automation / BMS
⚡ Annual review — typically contract renewal driven
Water Treatment
⚡ Annual — regulatory compliance driven
Exterior & Grounds
Roofing
⚡ Annual — Spring inspection, award contracts by Summer
Landscaping
⚡ Start conversations Sept–Oct, award contracts by Dec–Jan for spring activation
Snow Removal
⚡ Start conversations April–May, lock contracts by Aug–Sept — before season begins
Parking & Pavement
⚡ Every 3–5 years — project based, Spring timing
Window Washing / Facade
⚡ Semi-annual — Spring and Fall cycles
Interior & Specialty
Flooring
⚡ Every 3–5 years — project based
Painting
⚡ Every 2–3 years or as needed
Signage
⚡ As needed — project based
Furniture & FFE
⚡ As needed — tied to capital planning cycles
Moving & Relocation
⚡ As needed — project based
AV / Technology
⚡ Annual review — technology refresh cycles
Operations & Safety
Fire & Life Safety
⚡ Annual — tied to inspection and certification cycle
Security Systems
⚡ Annual review — contract renewal driven
Access Control
⚡ Annual review — contract renewal driven
Pest Control
⚡ Annual contract review recommended
Waste / Recycling
⚡ Every 3 years — long term contract, RFP driven
Services & Projects
Janitorial
⚡ Quarterly review recommended — high turnover trade
Construction / Renovation
⚡ As needed — project and capital plan driven
Rollouts / Remodels
⚡ As needed — project driven
Multi-Trade / General Contractor
⚡ Annual review — keep a vetted GC list current
+ Add a custom trade
Stay ahead with smart alerts.
Clarvoy will send you heads-up emails before your review windows open so you're never caught off guard.
📅
60-Day Heads Up — Landscaping / Snow Removal
Your Snow Removal review window opens April 1st. You have 4 vendors in queue. Now is a good time to start conversations to lock contracts before August.
🔔
30-Day Reminder — HVAC
Your HVAC review window opens March 15th. You have 11 vendors waiting. 2 meeting slots available.
⚡
New Vendor Alert — Electrical
Brightline Electrical Group submitted their profile. They've been auto-responded with your next review window date.
Alert Preferences
Review Window Alerts
New Vendor Alerts
Digest & Summary
Delivery Preference
🚀

You're live.

Your vendor intake is set up and ready. Here's everything you need to start receiving vendors through Clarvoy.

Your Intake Details
Intake Email
northgate@getclarvoy.com
Forward vendor emails here or share this address directly
Vendor Profile Page
getclarvoy.com/intake/northgate
Share this link with vendors to complete their profile
Your Dashboard
getclarvoy.com/dashboard/northgate
Bookmark this — it's your personal vendor command center

HVAC — Review Window

Open July 1, 2025 — Next Review 2 of 3 slots filled 11 vendors in queue
Vendor Access Gates
Manual Acceptance Required
You review and accept each vendor before they proceed
Intro Meeting Required
Accepted vendors must complete a screening call before docs are shared
Documents Locked Until Accepted
Scope, specs and location list hidden until you approve vendor
Require Docs Before Review
Vendors must upload COI, W9 etc. before being fully considered
Intro Meeting Preference
Intro call first, then documents
Schedule a 20–30 min screening call before sharing scope and specs
Skip intro — send documents directly
Accepted vendors receive scope and specs immediately
Vendor chooses
Let the vendor request either an intro call or go straight to proposal
Vendor Requirements
Certificate of Insurance (COI)
Required Make Optional
W9 / Tax Form
Required Make Optional
Business License
Required Make Optional
Corporate References (min. 3)
Required Make Optional
HVAC Certification / License
Required Make Optional
Safety Record / OSHA Compliance
Optional Make Required
Minority / Women Owned Certification
Optional Make Required
Documents & Specs Only shared with accepted vendors
📄
HVAC_Scope_of_Work_2025.pdf
2.4 MB · Uploaded June 10
🔒 Locked
📋
Technical_Specifications_HVAC.pdf
1.1 MB · Uploaded June 10
🔒 Locked
📍
Northgate_Location_List_47_Properties.xlsx
340 KB · Uploaded June 11
🔒 Locked
⬆️
Upload a document
PDF, Excel, Word · Max 25MB per file
Vendor Queue — HVAC 11 vendors · 3 slots available
Vendor
Submitted
Status
Actions
Marcus Webb
Arctic Air HVAC Solutions
Today
New
Jennifer Park
PolarEdge Climate Systems
Jun 15
New
Ray Gutierrez
Comfort Pro HVAC Inc.
Jun 12
Accepted
Diana Chen
Summit Air Technologies
Jun 10
Intro Scheduled
Frank Torres
Apex Mechanical Services
Jun 8
Docs Pending
Tanya Williams
BlueSky HVAC & Refrigeration
Jun 5
Declined
Confirm your profile.
We reviewed your email and website. Confirm or correct what we found below.
🤖
Clarvoy detected your trades automatically
We reviewed your email and visited arcticairhvac.com. We found 2 trades that match your services. Confirm below or make any corrections.
Your Trades — Confirm or Edit
These are the trades Clarvoy detected. Remove any that don't apply, and add any we missed.
✓ HVAC ×
✓ Building Automation / BMS ×
HVAC
94%
BMS
71%
Missing a trade? Add it:
Your Information — Review & Edit
Company
Contact
Title
Email
Phone
Website
Years in Biz
Regions
Chicagoland ×
Milwaukee ×
Indianapolis ×
What sets you apart
Original Email
Where you've been placed
Client
Northgate Property Management
HVAC Queue
✓ In Queue
Next HVAC Review
July 1, 2025
BMS Queue
✓ In Queue
Next BMS Review
Annual — Fall 2025
Next Step
You'll be notified when Northgate reviews your profile
Connect your calendar.
Clarvoy uses your calendar to show vendors only the times that actually work for you — no double booking, no back and forth.
Connect a Calendar
📅
Google Calendar
Gmail, Google Workspace
● Connected
📆
Microsoft Outlook
Outlook, Microsoft 365, Teams
Connect →
🗓
Apple Calendar
iCloud, Apple devices
Connect →
🔗
Calendly
Use your existing Calendly link instead
Connect →
Default Vendor Meeting Availability
Set your default days and hours for vendor meetings. You can override these per trade below.
Available Days
S
M
T
W
T
F
S
Available Hours
→
Per-Trade Overrides (Optional)
Want different availability for specific trades? Set it here. Otherwise your default applies to all.
HVAC
+ Set custom hours
Using default: Thursdays, 10am–1pm
Janitorial
+ Set custom hours
Using default: Thursdays, 10am–1pm
Landscaping / Snow Removal
+ Set custom hours
Using default: Thursdays, 10am–1pm
Northgate Property Management · HVAC
Schedule your intro meeting.
Pick a time that works for you. All times shown are in Central Time and are confirmed open on their calendar.
July 2025
Su
Mo
Tu
We
Th
Fr
Sa
3
10
17
24
31
Available Times — Thursday July 17
10:00 AM
10:30 AM
11:00 AM
11:30 AM
12:00 PM
12:30 PM
📅
Thursday, July 17 at 10:00 AM CT
30 minute intro meeting
Northgate Property Management · HVAC
A calendar invite will be sent to both parties instantly